Rules and Agreement
SAFETY RULES AND AGREEMENT FOR Heartland Militaria Shows Exhibitors and
patrons must comply with all local, state, and federal laws in any firearms or
ammunitions transactions. Heartland Militaria Shows is not responsible for the legality
of any firearm sale; this is the responsibility of the buyer and seller.
Sales tax revenues are the sole responsibility of the exhibitor. The promoter will issue
an Oklahoma Tax revenue form either in physical form or digital and each vendor is
responsible for the tax revenue payable to the state of Oklahoma.
All firearms are to be verified unloaded, with no magazines/clips in the weapons. All
firearms must be secured with plastic zip ties and free of any clips or magazines. That
includes any Exhibitor’s personal guns, as well as any guns displayed inside of glass
cases. All Exhibitors’ handguns must be zip tied or with electronic devices or with cords
to prevent theft.
No Conceal Carry Holders will be allowed to bring loaded firearms into the event at any
time unless they are members of the Security Force, this is due to insurance guidelines.
Show hours are advertised to the public and exhibitors are required to be open for
business during that time. Vendors must stay for the entire show hours unless
previously approved for late arrival or departure obviously emergencies are the
exception. This is a common courtesy for the public as well as the shows promoter.
Any early pack outs or departures prior to the ending of the show will forfeit any future
table reservations emergencies are the only exception.
Table covers are not provided, and it is highly recommended you bring your own covers
for the tables. No explosives of any kind! (Tannerite® or similar products are the only
exception)
No Black powder is allowed in show. No more than 5 pounds of Pyrodex® or similar
products is allowed and must be sealed. Smokeless gunpowder and primers must be
stored in their original sealed containers; small arms ammunition is permitted once
again stored in its original unopened manufactured container, no loose ammo will be
allowed.
No offensive, hate, racial or anti-government items will be allowed. No display or sales
of any illegal firearms, weapons or illegal ammunition will be allowed into show. No
Gunsmith or reloading work will be allowed at the shows. No firing of weapons is
allowed on property.
No Alcohol will be consumed inside building for any Heartland Militaria Shows venues
any breech in this regulation will be grounds for expulsion from event immediately.
You must ensure proper Identification is verified when selling firearms and ammo to
determine age, identity, and legality of sale. No flea market items, art or figurines other
than that which relates to Militaria, or the old west unless approved by promoter prior to
the show. No one under the age of 21 is permitted to purchase a handgun or handgun
ammunition, this includes handling of pistols unless guardian is present. Minors are not
permitted in the show unless accompanied by a parent or legal guardian.
Heartland Militaria Shows, or its venues, are not responsible for damage or injuries
resulting from the actions of exhibitors or patrons. Exhibitors and patrons assume
complete liability and responsibility for all damage or personal injuries resulting from
the use of any item displayed, demonstrated, or sold. In the event of material loss or
personal injury, exhibitors and patrons will hold harmless Heartland Militaria Shows; its
officers, members, and volunteers.
Refunds will not be granted if the Heartland Militaria Show must be canceled due to
unforeseen damage arising from natural disasters I.E.
Fire/Floods/Tornadoes/Earthquakes or weather-related closures of Heartland Militaria
Show location facility. Full credit will be shifted to future shows only with the same
credited amount of tables rented from the canceled show.
Heartland Militaria Shows reserves the right to refuse admission to anyone. Violation of
these rules by a patron or exhibitor is grounds for expulsion from the
premises. Payment of the admission fee or space fee is an acknowledgement that the
exhibitor or patron has read and understands and agrees to comply with these safety
rules and regulations.
Cancellation Policy:
We understand that life sometimes happens and that there are circumstances that will
prevent you from attending the show. The following is our cancellation policy:
100% Refund with 4 weeks’ notice
75% Refund with 3 weeks’ notice
50% Refund with 2 weeks’ notice
Sorry, but refunds cannot be given for cancellations with 7 days’ notice.
You do have the option of moving the table rent to a future show if you prefer as well.
patrons must comply with all local, state, and federal laws in any firearms or
ammunitions transactions. Heartland Militaria Shows is not responsible for the legality
of any firearm sale; this is the responsibility of the buyer and seller.
Sales tax revenues are the sole responsibility of the exhibitor. The promoter will issue
an Oklahoma Tax revenue form either in physical form or digital and each vendor is
responsible for the tax revenue payable to the state of Oklahoma.
All firearms are to be verified unloaded, with no magazines/clips in the weapons. All
firearms must be secured with plastic zip ties and free of any clips or magazines. That
includes any Exhibitor’s personal guns, as well as any guns displayed inside of glass
cases. All Exhibitors’ handguns must be zip tied or with electronic devices or with cords
to prevent theft.
No Conceal Carry Holders will be allowed to bring loaded firearms into the event at any
time unless they are members of the Security Force, this is due to insurance guidelines.
Show hours are advertised to the public and exhibitors are required to be open for
business during that time. Vendors must stay for the entire show hours unless
previously approved for late arrival or departure obviously emergencies are the
exception. This is a common courtesy for the public as well as the shows promoter.
Any early pack outs or departures prior to the ending of the show will forfeit any future
table reservations emergencies are the only exception.
Table covers are not provided, and it is highly recommended you bring your own covers
for the tables. No explosives of any kind! (Tannerite® or similar products are the only
exception)
No Black powder is allowed in show. No more than 5 pounds of Pyrodex® or similar
products is allowed and must be sealed. Smokeless gunpowder and primers must be
stored in their original sealed containers; small arms ammunition is permitted once
again stored in its original unopened manufactured container, no loose ammo will be
allowed.
No offensive, hate, racial or anti-government items will be allowed. No display or sales
of any illegal firearms, weapons or illegal ammunition will be allowed into show. No
Gunsmith or reloading work will be allowed at the shows. No firing of weapons is
allowed on property.
No Alcohol will be consumed inside building for any Heartland Militaria Shows venues
any breech in this regulation will be grounds for expulsion from event immediately.
You must ensure proper Identification is verified when selling firearms and ammo to
determine age, identity, and legality of sale. No flea market items, art or figurines other
than that which relates to Militaria, or the old west unless approved by promoter prior to
the show. No one under the age of 21 is permitted to purchase a handgun or handgun
ammunition, this includes handling of pistols unless guardian is present. Minors are not
permitted in the show unless accompanied by a parent or legal guardian.
Heartland Militaria Shows, or its venues, are not responsible for damage or injuries
resulting from the actions of exhibitors or patrons. Exhibitors and patrons assume
complete liability and responsibility for all damage or personal injuries resulting from
the use of any item displayed, demonstrated, or sold. In the event of material loss or
personal injury, exhibitors and patrons will hold harmless Heartland Militaria Shows; its
officers, members, and volunteers.
Refunds will not be granted if the Heartland Militaria Show must be canceled due to
unforeseen damage arising from natural disasters I.E.
Fire/Floods/Tornadoes/Earthquakes or weather-related closures of Heartland Militaria
Show location facility. Full credit will be shifted to future shows only with the same
credited amount of tables rented from the canceled show.
Heartland Militaria Shows reserves the right to refuse admission to anyone. Violation of
these rules by a patron or exhibitor is grounds for expulsion from the
premises. Payment of the admission fee or space fee is an acknowledgement that the
exhibitor or patron has read and understands and agrees to comply with these safety
rules and regulations.
Cancellation Policy:
We understand that life sometimes happens and that there are circumstances that will
prevent you from attending the show. The following is our cancellation policy:
100% Refund with 4 weeks’ notice
75% Refund with 3 weeks’ notice
50% Refund with 2 weeks’ notice
Sorry, but refunds cannot be given for cancellations with 7 days’ notice.
You do have the option of moving the table rent to a future show if you prefer as well.